Privacy policy

What is the purpose of this Privacy Statement?
This Privacy Statement gives you information about the personal data we collect about you in relation to European Leadership Academy and how and for what purposes we process your personal data. In Huawei we understand and respect the importance of privacy. This Statement describes how Huawei uses and protects your personal data and how we fulfil our obligations under GDPR. It also contains a summary of your rights in relation to your personal data.

What is the purpose of this Privacy Statement?

This Privacy Statement gives you information about the personal data we collect about you in relation to European Leadership Academy and how and for what purposes we process your personal data. In Huawei we understand and respect the importance of privacy. This Statement describes how Huawei uses and protects your personal data and how we fulfil our obligations under GDPR.

It also contains a summary of your rights in relation to your personal data.

The identity and contact details of the Controllers
Huawei Technologies Belgium NV also the data controller. (hereinafter as “Huawei”)	Registered address: Boulevard de la Woluwe 2 1150 Woluwe-Saint-Pierre	Data Protection Officer contact information: Huawei DPO Office Hansaallee 205, 40549 Düsseldorf, Germany or via electronic contact form: https://www.huawei.com/en/personal-data-request

Table of Contents

How do we use your data
How long and where do we store your data
How do we use Cookies and similar Technologies
How do we share your data?
What are your rights and choices?
How do we update this Statement
Versioning Control

1. How do we use your data
Personal Data collected and processed
The source of personal data.	Data will be collected directly from you.
Will we process special categories of data?	No
Are you obliged to provide the personal data? And what the possible consequences of failure to provide such data?	If the processing is based on your consent, providing the data and giving your consent is voluntary. If the processing is necessary to enter into contract or to fulfil contractual obligations, without your personal data, the corresponding contract cannot be concluded, or a performance of concluded contract can be limited. If the processing is necessary to fulfil legal obligation, it is mandatory to provide the data based on applicable legislation. Providing data is voluntary, but necessary in the case of processing based on a legitimate interest indicated below.
Below you will find detailed information on what personal data we process, for what purpose and on what legal basis arising from generally applicable data protection regulations.
For what purpose does Huawei process your personal information?	What categories of personal data do we process for this processing purpose?	Legal basis of processing
Contest Participation and notification - If you want to register as a candidate for one of the schools organised by The European Leadership Academy an online registration will be needed in which you will be asked for personal information to be able to contact you and to see if you meet the particpation requirements. You will also be asked for a motivation which will be needed to evaluate your application. Therefore, we need to process the indicated personal data without which we can not properly process your participation.	Register as a candidate for one of the schools organised by the European Leadership Academy: [Personal Information] First name, Last name, Email, Mobile phone, Birthday, Country, City, Nationality, School, Degree, Specialisation (optional) [Application] Motivation, Experience, Link to application video (optional), marketing reference (optional) [Social media contact] Linkedin (optional), Instagram (optional), Facebook (optional), Twitter (optional), Tik Tok (optional)	Huawei processes your personal data based on your consent. You have the right to withdraw your consent at any time as described in Section 4 of this statement -Article 6 (1) (a) GDPR.
Event registration and notification - If you want to register as a guest for one of the events organised by the European Leadership Academy an online registration will be needed in which you will be asked for personal information to be able to contact and inform you about the event and customise your dietary requirements. Since our events have a high marketing value we also need to process your consent on the use of event pictures.	Register as an onsite participant for one of the events organised by The European Leadership Academy: First name, Last name, Company/organisation, Title, Email, Phone number, Dietary restrictions, Picture	Huawei processes your personal data based on your consent. You have the right to withdraw your consent at any time as described in Section 4 of this statement -Article 6 (1) (a) GDPR
Verification and identification of onsite attendance - In order to verify the identification of onsite attendance we need to process your personal data, without which we can’t verify the identification and it won´t be possible to participate in our onsite session	Onsite participation in one of the events organised by The European Leadership Academy: First name, Last name, Email address.	Huawei processes your personal data based on your consent. You have the right to withdraw your consent at any time as described in Section 4 of this statement -Article 6 (1) (a) GDPR
Electronic Direct Marketing/EDM - In order to send the latest information on news and initiatives taken by the European Leadership Academy.	First name, Last name, Email	Huawei processes your personal data based on your consent. You have the right to withdraw your consent at any time as described in Section 4 of this statement -Article 6 (1) (a) GDPR
Electronic Direct Marketing/EDM - In order to send the latest information on news and initiatives taken by Huawei EU Women in Tech.	First name, Last name, Email	Huawei processes your personal data based on your consent. You have the right to withdraw your consent at any time as described in Section 4 of this statement -Article 6 (1) (a) GDPR

2. How long and where do we store your data
We retain your personal data for no longer than that is necessary for the purposes defined in this Statement. In particular
Contest Participation and notification	5 Years since the registration
Event registration and notification	5 Years since the registration
Verification and identification of onsite attendance	2 Years since the event
Electronic Direct Marketing/EDM – European Leadership Academy	Until you withdraw consent or after 3 years
Electronic Direct Marketing/EDM – European Leadership Academy	Until you withdraw consent or after 3 years
Unless otherwise stated hereunder, your personal data will be stored in Belgium After the retention period expires, we will erase or anonymize your personal data, unless otherwise required by laws and regulations.

3. How do we use Cookies and similar Technologies
When you visit our pages, we will use cookies and similar technologies to analyse the visit or to provide you with personalized content/advertisements, as described in our cookie policy.

4. How do we share your data?
(1) Disclosure of your personal data outside of the EU/EEA:
Name of activities	Reason for Disclosure and details on the data recipients and countries of transfer	Mechanism for cross-border transfer
		We will not disclose data outside the EU/EEA.
(2) Disclosure of your personal data within the EU/EEA:
Name of activities	Reason for Disclosure and details on the data recipients
Contest Participation	Data related to Contest Particpation will be shared with our Huawei local affiliates in EU/EEA to coordinate the contest. The data will also be shared with our marketing agencies Mo Ka bv/srl “MO KA”, The Right Street bv/srl “The Right Street” and Crossmark bv/srl “Crossmark’ for statistical, organisational and technical reasons. They have the roles of data processors on Huawei’s behalf. This data will also be partly shared with a selection of ‘Jury’ members in order to be able to make a selection of winners. We will enter into a strict entrusting agreement or personal data processing terms with the entrusted parties. The entrusted parties are obligated to process related personal data in accordance with this Statement and our instructions, and take relevant confidentiality and security measures to ensure personal data security.
Event Participation	Data related to Event Particpation will be shared with our Huawei local affiliates in EU/EEA to coordinate the event. The data will also be shared with our marketing agencies MO KA, The Right Street and Crossmark for statistical, organisational and technical reasons. They have the roles of data processors on Huawei’s behalf. We will enter into a strict entrusting agreement or personal data processing terms with the entrusted parties. The entrusted parties are obligated to process related personal data in accordance with this Statement and our instructions, and take relevant confidentiality and security measures to ensure personal data security.
Event Management	Data related to Event Management will be shared with our Huawei local affiliates in EU/EEA to coordinate the event. The data will also be shared with our marketing agencies MO KA, Lef Marketing & Events bv “Lef Marketing”, The Right Street and Crossmark for statistical, organisational and technical reasons. They have the roles of data processors on Huawei’s behalf. We will enter into a strict entrusting agreement or personal data processing terms with the entrusted parties. The entrusted parties are obligated to process related personal data in accordance with this Statement and our instructions, and take relevant confidentiality and security measures to ensure personal data security.
Marketing Lead based on consent / EDM	Marketing Lead based on consent / EDM To respond your request of keeping you informd on new contests and similar initiatives, the relevant data will be shared to our to Huawei EU Public Affairs team and to our marketing agences MO KA, Lef Marketing, The Right Street and Crossmark for statistical, organisational and technical reasons. They have the roles of data processors on Huawei’s behalf. We will enter into a strict entrusting agreement or personal data processing terms with the entrusted parties. The entrusted parties are obligated to process related personal data in accordance with this Statement and our instructions, and take relevant confidentiality and security measures to ensure personal data security.
Verification and identification of onsite attendance	To verify if the participant is registered, our event suppliers MO KA and LEF Marketing will verify your name and email address whose server is in Belgium. They have the roles of data processors on Huawei’s behalf. The entrusted parties are obligated to process related personal data in accordance with this Statement and our instructions, and take relevant confidentiality and security measures to ensure personal data security.
(3) Disclosures related to legal requirements and business transactions
Huawei may share your data in response to a legal process or request from a competent authority based on an applicable law or in connection with legal proceeding or process.
Your data may also be disclosed as part of merger, acquisition, sale of assets (such as service agreements) or transition of service to a Huawei group or other relevant company.

5. What are your rights and choices?
You can enter into the Huawei Data Subject Request Portal to exercise your data subject right.
Right of Access	You have the right to obtain from Huawei confirmation as to whether or not Personal Data concerning you is being processed and, where that is the case, access to a copy of the Personal Data and specific information about how Huawei processes your Personal Data.
Right of Rectification (Correction)	You have the right to obtain from Huawei the correction of inaccurate Personal Data concerning you and also the right to have incomplete Personal Data completed.
Right of Erasure (Deletion)	You have the right to obtain from Huawei the erasure (deletion) of your Personal Data in particular circumstances.
Right of Restriction	You have the right to object to the processing of your Personal Data in particular circumstances.
Right of Portability	In certain circumstances, you have the right to receive your Personal Data in a structured, commonly used and machine-readable format and have the right to transmit those data to another controller. Please bear in mind that the right of portability does not apply in the case of processing personal data on legal obligation or legitimate interests’ basis.
Right to Withdraw Consent	Where the legal basis of processing Personal Data is based on consent, you have the right to withdraw your consent at any time by providing a withdrawal notice to Huawei. Please note, however, that the withdrawal of your consent will not affect any use of the Personal Data made before you withdrew your consent.
Right to lodge a Complaint	If you consider your Personal Data is not being processed in compliance with the applicable laws, you have the right to lodge a complaint with any relevant supervisory authority. List of Supervisory Authorities: http://ec.europa.eu/justice/data-protection/article-29/structure/data-protection-authorities/index_en.htm

6. How do we update this Statement
We encourage you to regularly check for the latest version of this Statement as we may change it from time to time. If we make changes to this Statement, we will notify you by an appropriate method. Latest update: [December 2023]

7. Versioning Control
Version	Publish date/Revised Date	Reason & Remark
V1.0	December. 15th 2023	Initial version